St. Thomas More PTO

The President shall

• Preside at all meeting of the PTO and Executive Board
• Coordinate the work of the PTO
• Attend Parish Council meetings or provide updates as requested by Parish Council
• Serve as ex-officio member of all committees, except the Nominating Committee

The Vice President – Family Involvement shall

• Preside at meetings in the absence of the President
• Direct the activities of designated committees
• Coordinate and oversee in-school programs sponsored by PTO
• Develop new programs for PTO

The Vice President – Ways and Means shall

• Direct the activities of all fundraising
• Serve as Chairperson for Walk M.O.R.E. Planning Committee
• Develop new fundraising programs for PTO
• Appoint related Committee Chairs

The Vice President – Communications shall

• Record the minutes for all PTO and Executive Board meetings
• Direct the PTO portion of the school website/FaceBook page
• Publish all PTO meeting minutes on the website
• Record attendance at all Executive Board meetings
• Conduct all correspondence for the PTO:  Weekly Update, Parish Bulletin, Option C, Promotion and Acknowledgements at needed
• Schedule the rooms for all PTO and Executive Board meetings
• Create Marketing Agendas for all fundraising and family involvement events

The Chief Financial Officer shall

• Prepare an annual budget for approval at the first PTO meeting of the year
• Follow all guidelines for the use of a parish checking account as dictated by the Finance Committee
• Be responsible for all PTO funds, keeping full and accurate records of all receipts and expenditures, and paying all properly submitted bills
• Meet with the Parish Business Manger or Pastor to secure a second signature on all checks
• Publish an annual report to the Business Manager to include the net income from all fundraisers; an itemized list of all distributions; and an ending balance

The Volunteer Coordinator shall

• Ensure all volunteers are SafeParish approved with school office and safety environment coordinator
• Act as liaison for Classroom Coordinators and Teacher Appreciation Team
• Recruit volunteers for any project or event conducted by PTO Board and its Committees
• Develop a Volunteer Recognition Program

Representation from School Faculty shall

• Bring ideas or concerns from school faculty to the Executive Board
• Encourage participation from school faculty for all PTO sponsored fundraisers and programs

Members at Large shall

• Attend Executive Board Meetings
• Vote on all decisions made by the Executive Board
• Assist other board members as needed
• Bring suggestions to the Executive Board